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OPEN VACANCY: ADMINISTRATIVE OFFICER - COMMUNITY SERVICES RECOVERY FUND PROJECT

Kenyan Canadian Association is seeking enthusiastic, passionate, and empathetic candidates for COMMUNITY SERVICES RECOVERY FUND project in our Toronto office.

Position: Administrative Officer

  • Job Location: Toronto, ON
  • Job type: Full-time Contract; Office
  • Contract length: 2 Months 2 Weeks
  • No. of positions: One (1)
  • Application Deadline: April 17, 2024
  • Expected Start Date: April 22, 2024
  • Compensation: $24.00 per hour; 35hrs per week + Health Benefits

Reports to: Finance & Administration Manager

The Administrative Officer will work closely with Project Team and other KCA officials to carry out their duties.

This position requires someone with high professional approach, use of tact, superior organizational skills, ability to work with minimal error under pressure, good judgment, initiative, flexibility, ability to deal in an effective and cooperative manner with a variety of people.

Duties and Responsibilities:

  • Receiving and forwarding telephone calls or electronic enquiries, sending and receiving messages Processing incoming and outgoing mail manually or electronically.
  • Organizing electronic and paper filing systems.
  • Monitoring dates for meetings, organizing meetings, and taking minutes at team meetings.
  • Preparing outreach and educational materials such as flyers for workshops and community events.
  • Assisting with basic accounting: managing petty cash and coordinating purchases.
  • Processing surveys, analyzing survey results and creating reports.
  • Drafting reports for senior management, funders, monthly statistics of project/program performance.
  • Supporting the creation of partnership agreements with community agencies.
  • Researching, compiling, and providing information to staff to assist in planning activities.
  • Assist in Human Resource and Payroll duties.
  • Assist in Fundraising and Resource mobilization.
  • Analyzing and recommending improvements to financial processes and procedures.
  • Determine and establish office procedures and routines.
  • Arrange travel and related itineraries.
  • Perform other administrative duties as required.

Qualifications and Requirements:

  • Degree or College Diploma in any business related field of study.
  • Knowledge of Microsoft Teams and Office 365 is a plus.
  • Proficient with Microsoft Excel skills (e.g. VLOOKUP, PIVOT Tables, Sum Formula)
  • Excellent analytical and organizational skills, with the ability to prioritize and handle multiple tasks and timelines.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and within a team.
  • Demonstrate attention to detail and accuracy.

Benefits:

  • Dental care
  • Flexible schedule
  • Paid time off
  • Vision care

Schedule:

  • Monday to Friday
  • Weekends as needed

Supplemental pay types:

  • Overtime pay

The Community Services Recovery Fund is an investment from the Government of Canada to support charities and non-profits as they focus on how to adapt their organizations for recovery from the COVID-19 pandemic. Now more than ever, charities and non-profits are playing a key role in addressing persistent and complex social problems faced by all communities. The Community Services Recovery Fund responds to what charities and non-profits need right now and supports organizations as they adapt to the long-term impacts of the pandemic.

HOW TO APPLY

https://ca.indeed.com/jobs?q=kenyan+canadian+association

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Why Work with KCA

KCA’s work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility, and we provide a phenomenal learning experience.

KCA is committed to the principle of equal employment opportunity and provides a work environment free of discrimination and harassment. We promote responsibility, respect, honesty, and professional excellence.

The work ethic of our staff, volunteers, representatives, and partners corresponds to the values and mission of the organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All employment is decided based on qualifications, merit, and programs need.